The Small Print

Terms & Conditions

WEDDING BOOKING FORM : TERMS & CONDITIONS

 

It is mutually agreed that the following terms of agreement form the integral part of this contract and that no variation or modification of this contract shall be effective unless accepted by both James Davidson photography and the client, in writing.

 

Booking Deposit: a booking fee of £350.00 is required at the time of booking, together with a signed contract. Dates are reserved only when this booking fee is paid by cash, cheque or credit card (via PayPal). An unconditional refund policy exists for a period of 14 days from receipt of this contract and payment.

 

Balance Payment: a balance payment of the remainder of the balance is to be made no later than 30 days prior to the wedding ceremony. Payment for additional album photographs, prints and frames is made after the wedding
at the time of ordering.

 

Fees: All reprints will be treated as an extension of this contract and no responsibility for errors will be accepted unless orders are given in writing. Prices for wedding reprints or pre-wedding shoot prints made online.

 

Creative License: James Davidson from James Davidson Photography shall be granted creative and artistic license in relation to the choice of locations and poses used. James’s judgment on photographic style and the number of photographs taken shall be deemed correct. Due to changes of weather and availability and willingness of subjects, James will do his best to honour requested photographs but does not undertake to guarantee any specific picture nor incorporate any specific background, location or group arrangement.
If you choose to commission James Davidson to design your album then he shall try to accommodate your requests and will use his creative design skills to produce an album that is both artistic, and in keeping with the his style. Any changes to the album should be forwarded to James Davidson in writing and/or e-mail.

 

Colour Match: it is not possible to guarantee exact colour matching between proofs and reprints unless the proofs are returned during reprinting. In reality, colour matches are normally excellent. There are some (very rare) materials that digital media finds difficult to accurately render, and no guarantee can be made that all the subtleties of colour will be reproduced.

 

Sole Rights: James Davidson shall be the sole professional (still) photographer at the venues specified. We do however positively encourage family, friends, and other guests to take photographs during the day. The client will assist the photographer in ensuring that guest’s photographs are taken at specified intervals, which is convenient to the photographer. This is on the strict understanding that the guests do not hinder or impede James Davidson in his work.

 

Model Release & Copyright: While James Davidson retains the ownership of the copyright in the images he creates and may use these for promotional purposes (for example, to showcase my wedding photography), upon receipt of payment in full I shall grant you a perpetual licence to use, reproduce, share and publish the images for your own personal and private use. This licence does not include publication for commercial use (for example to publicise other wedding vendors), but does allow you to make prints for family and friends, and share images on social media. I would be grateful if you could link back to my website when posting my images online, but this is not mandatory!

Whilst we assure you of our very best attention at all times, we cannot be held responsible for any manufacturers’ faults on sensitive materials and chemicals, nor mechanical or optical faults or damage caused by third parties, fire, theft or ‘acts of god’ etc.
Limitations of Liability: in the unlikely event of partial or total photographic failure or cancellation of this contract by James Davidson Photography liability shall be limited to a full refund of all monies paid. Your statutory rights are not affected. James Davidson Photography has full public liability and professional indemnity insurance.

 

Cancellation: if James Davidson has to cancel this contract for reasons beyond his control, (death, injury, sickness etc.) His liability shall be limited to a full refund of all monies paid. The client may cancel this contract at any time.

 

After a period of 14 days from the date of signing the contract, as compensation for the loss of income for James Davidson Photography, the following charges apply as a percentage of the total fee due (days apply to number of days before wedding).

 

Cancellation Charges after 8 weeks shall be as follows:
55-42 days 25%
41-28 days 50%
27-15 days 75%
14 days or less 100%

 

Should the cancelled wedding turn out to be a postponement, then, subject to availability, all money paid may be applied to the new wedding. In this case, the total fees chargeable shall be the fee which applies at that time. In the event of James Davidson photography taking another wedding booking for your cancelled or postponed date a full unconditional refund of your deposit and monies paid shall be made.

 

Privacy: James Davidson Photography will store your name and wedding details on a private internal database. These details will not be available to companies or individuals outside of James Davidson Photography. Should you wish to have your details removed from our database, please advise us in writing to the address below.

 

Hours: the hours that James Davidson will photograph will be consecutive hours and limited to the day of the wedding. If for any reason the full quota of hours is not used up on the wedding day, the remaining time will not be transferable.

 

PAYMENT OPTIONS
Cheque: made payable to ‘James Davidson Photography’
Bank Transfer: Sort Code 40 22 26 Acc. 91258117